CRAGMONT PTA

The Cragmont PTA is a school-based, non-profit organization that supports our school and children in a variety of ways. We fund enrichment programs, specialized support for some students, supplies for all teachers, and we also organize a series of community-building events each year. Finally, we sponsor a rich array of after school enrichment classes. We have a lot of fun making our school the best it can possibly be!  Join us.

Who We Are

2020/21 PTA BOARD

  • President – OPEN (Alexandra Singer & Elizabeth Mackenzie, interim co-presidents)

  • Secretary – Maria Faini

  • Treasurer OPEN

  • Financial Secretary  Theresa Kim

  • Auditor  Avi Khullar

  • Parlimentarian  OPEN

  • Historian  Samareen Shami

  • Teacher Rep  Meridith Aki

SUPPORT TEAMS​

  • Fundraising (The Cragmont Fund) – Nimota Abina (lead)

  • PTA Afterschool Enrichment  Lindsay Nofelt (lead), Shirley Hudacko, Sarah Deeds, Alexandra Singer, Elizabeth Mackenzie

  • Communications  Leda Dederich (lead), Melissa Foley, Lindsay Nofelt

  • Outreach and Advocacy   Mina Sun

  • Cragmont Gear  Nimota Abina (lead)

  • Room Parent Coordinators  Sarah & Ben Parsons

  • Volunteer Coordinator(s)  OPEN 

EVENT TEAMS

  • Spring Auction   Anne Ray (lead), Jill Miller

  • Raffle  Kim Syer (lead)

  • Read-A-Thon  Di Tsoi, Shannon Kenmore

POSITIONS ON HOLD DURING DISTANCE LEARNING

  • Staff Appreciation Lunch Co-Chairs – Emmy Roffe

  • Winter Faire  OPEN

  • Kindergarten Tours  OPEN

  • LGBTQ Family Chair  OPEN

  • Inclusion Family Chairs  OPEN

  • Green Team  Alisha Graves

 

What We Do

OUR ROLE AT CRAGMONT

  1. The PTA helps fund vital programs that require financial assistance in order to continue. Our PTA is able to fund programs such as; art, dance, music, and afterschool enrichment classes.

  2. The PTA funds empowering programs that teach conflict resolution through peace. Cragmont works with MOSAIC Project, an experiential program that celebrates diversity, teaches empathy, assertiveness and peaceful conflict resolution.

  3. The PTA helps kids be successful. Research shows that kids do better in school when their parents are engaged in the community. There are so many ways to be involved at Cragmont! You can participate in PTA meetings, hold a position on the PTA board, lend a hand at fundraisers, conduct school tours or volunteer in the classroom.

  4. The PTA builds community. Our active calendar of diverse school activities and events provides the opportunity to form lasting bonds with fellow families within the Cragmont community.

MEMBERSHIP

Becoming a PTA Member is inexpensive ($10 minimum) and is open to all families (Noteto increase inclusivity and participation, the PTA Board may waive the membership fee, to be determined annually by the PTA Board).

Your membership:

  • Contributes to our annual fundraising goal

  • Gives you a voice in programs and activities

  • Keeps our school community vibrant

  • Supports statewide and districtwide PTA programs and lobbying efforts 

MONTHLY MEETINGS

Typically, PTA meetings are held on the third Thursday of each month in the school’s library Dinner and childcare are provided for your convenience. While we're in Distance Learning mode, PTA meetings will be held on Zoom.

 

We would love to have everyone attend. We need your ideas, organizing, and general help!  There are so many ways to be involved here at Cragmont that fit all levels of availability. 

PTA Roles & Responsibilities

All Board Members


  • Attend Peralta District PTA Training if possible in Summer/Fall
  • Attend monthly Board meetings
  • Review and add items to agenda
  • Check and reply to emails in a timely manner
  • Ask for help if you need it!!!
  • Assist with setting up and cleaning up after meetings and events




President


  • Oversee all PTA sponsored fundraising and parent involvement activities
  • Work as liaison between PTA and other school and district entities
  • Facilitate Board and PTA meetings
  • Make sure all board and event chair positions are filled
  • Make sure Board members & event Chairs have what they need for fulfilling their duties
  • Signatory on bank accounts, 2nd signature on checks as needed
  • Responsible for meeting agenda content
  • Understand bylaws and standing rules thoroughly
  • Thank everyone for their help!
  • Delegate, delegate, delegate...




Executive VP


  • Assist president as needed to make position more manageable
  • Coordinate between the various PTA committees and the Executive Board
  • Verify that committees are on-track for their events
  • Act as point person for timing, logistics, etc.
  • Assist PTA President whenever needed
  • Signatory on bank accounts, 2nd signature on checks as needed




Fundraising Team


  • Oversee all fundraising efforts for PTA including; Readathon, Spring Auction, Carnival and other assorted fundraisers (Pegasus Books, raffle, and kickbacks, Sports Basement deals.)
  • Work as a liaison between event committee chairs and PTA board
  • Coordinate with the webmaster to connect to fundraising options




Communications Team


  • Assist in sending out Bi-weekly PTA News email
  • Publicize PTA meetings, fundraisers and events
  • Organize all logistical aspects of the monthly PTA meetings




Treasurer


  • Maintain central records that track all monetary transactions
  • Monitor budget and report timely overview for informed financial decision-making by Board
  • Understand PTA monetary policy and procedures and ensure that these are followed
  • Pay all association’s bills using reimbursement request forms and 2-signature checks
  • Coordinate with Financial Secretary, receive consolidated deposits reports with associated fees.
  • Prepare Treasurer’s Report (budget actuals) for meetings
  • Submit payments for membership dues and insurance to CA PTA
  • Prepare paperwork for auditor and accountant according to their requirements; adhere to Tax-filing deadlines
  • Budget-related correspondence with Staff, Board members and Event chairs




Financial Secretary


  • Make sure all event staff are trained in proper cash/check/credit card handling procedures
  • Prepare & present report of all deposits received since last meeting
  • Make deposits in a timely way
  • Report all income separated by budget category to Treasurer for inclusion in monthly Treasurer’s report
  • Perform duties as delegated by the Treasurer
  • Responsible for checking PTA lockbox and processing contents
  • Responsible for all electronic means of incoming monies (Click and Pledge, PayPal, Biddingforgood)
  • Collaborate with online fundraising organizers to ensure adequate reporting, using statements or Cash Verification Form equivalents for Audit.
  • Report all income and associated fees, separated by budget category, to Treasurer for inclusion in monthly Treasurer’s report
  • Submit ancillary e-Commerce account reports to Treasurer and Auditor.
  • PTA Board liaison with online fundraisers and Fundraising Chair. Oversee security and management continuity (maintain passwords)
  • Coordinate closely with Treasurer and Financial Secretary as needed




Auditor


  • Audit books and financial records of the association semi-annually
  • Make sure each check is accounted for by a budget line item, and/or a reimbursement or payment form
  • Get bank statements, copy of taxes, budget, reimbursement/payment forms and other documents required for audit
  • Report to Board that state and federal taxes have been filed; permanent copy goes to Treasurer and electronic copy filed on Google Drive.
  • Not a voting member of the board-does not attend board meetings except for semiannual reports




Secretary


  • Prepare agenda with President and Board
  • Record minutes of each meeting, post meeting notes in office & post on website
  • Have necessary documents for each Membership Meeting: multiple copies of the prior meeting's minutes, sign-In sheets, childcare sign-in sheets, name tags, & pens.
  • Keep Membership Meeting minutes & Board Minutes in separate binders in the PTA cabinets
  • Obtain appropriate signatures for prior meeting’s minutes




Parliamentarian


  • Review and study bylaws and standing rules annually
  • Provide copies of bylaws as requested
  • Advise on questions of parliamentary procedure
  • Facilitate healthy dialogue during meetings (use Robert's Rules of Order)




Volunteer Coordinator


  • Recruit volunteers for the various PTA committees and activities
  • Maintain spreadsheet/database of volunteer names, contact information, and desired volunteer activities




Room Parent Coordinator


  • Coordinate the Room Parents
  • Act as liaison between room parents and PTA Board
  • Make sure teachers have room parents (Recruit room parents as needed)
  • Hold room parent meeting and training in beginning of year
  • Maintain a list of room parent names and contact information
  • Help host the Room Parent Cocktail Party




Historian


  • Coordinate with the webmaster to upload videos or pictures of events
  • Collect volunteer hour reports, and make a final report at the end of the year




Cragmont Gear


  • Maintain inventory of Cragmont Gear; t-shirts, sweatshirts, totes, and kids caps
  • Sell at major school events, including Kindergarten summer playdates, and Carnival
  • Order from local vendors to replenish stock when it gets low
  • Help facilitate annual t-shirt design contest
  • Responsible for preparing Cash Verification Forms for all T-shirt sales





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SITE MENU

CRAGMONT ELEMENTARY

830 Regal Road

Berkeley, CA 94708

Office Hours: 8:30am-3:30pm

KEY CONTACT INFO

Main Phone:  (510) 644-8810

 

Absentee Hotline: (510) 644-6333

or report online

Transportation: (510) 644-6182

LEARNS: (510) 644-4892

Parent Liaison: (510) 644-8871

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